How to Choose the Right Managed Print Services Provider in 7 Steps
Choosing the right managed print services (MPS) provider involves a careful assessment of your needs and the provider’s capabilities. Here’s a 7-step guide to finding the best fit:
1. Evaluate your current print environment:
Assess your printing volume, device types, and overall efficiency to understand your needs and potential areas for improvement. CSL (Copier Systems Limited) offer a Free Audit service should you have difficulties completing this first step.
2. Define your objectives:
Determine what you want to achieve with Managed Print Services, such as cost reduction, increased efficiency, or improved security. CSL (Copier Systems Limited) offer a truly independent service ensuring we can provide a solution tailored to your specific requirements.
3. Research potential providers:
Look into different Managed Print Service (MPS) providers, considering their experience, reputation, and services offered. CSL (Copier Systems Limited) have over 28 years experience, in partnership with leading manufacturers like Epson, Canon & Develop
4. Assess security protocols:
Ensure the provider offers robust security measures to protect sensitive data during printing and document management. CSL (Copier Systems Limited) take this a step further with their investment into Optimise Cyber Solutions to further show our commitment to ensuring that all of our customers have all the tools available to protect sensitive information securely.
5. Evaluate the provider’s services:
Consider their ability to offer a comprehensive solution, including device management, toner supply, and support. All of CSL (Copier Systems Limited) solutions will always consider any Environmental, Data Security, Cloud Based, Document Management, Compliance, IT & Cyber Security requirements with the option to have a print audit free of charge.
6. Review pricing and contract terms:
Compare pricing models and contract terms to ensure they align with your budget and long-term needs, understanding costs and look for transparency. Some providers on face value will offer a very competitive price but hidden in the terms are charges such as tiered billing, scanning charges, toner delivery charges. All of CSL (Copier Systems Limited) Terms & Conditions are published online offering full transparency to our customers and further showing we do not charge for scans, toner delivery or tiered billing.
7. Seek references and testimonials:
Contact existing clients of potential providers to gain insights into their experiences and satisfaction, with a 96% customer retention rate CSL (Copier Systems Limited) can be confident you will have a positive experience using the Managed Print Services provided.
If you are looking for a managed print solution for your business call us on 01226 321181, or email us at sales@copiersystems.co.uk
