Why Businesses Are Rethinking Their Print Environment with PaperCut & PaperCut Hive
Why Businesses Are Rethinking Their Print Environment with PaperCut & PaperCut Hive
For many businesses, printers and photocopiers have traditionally been viewed as standalone office devices — simply there to print, scan and copy documents when needed.
However, as businesses continue moving towards cloud working, tighter security policies and more digital workflows, print devices are now becoming a much more important part of the wider IT infrastructure.
This is one of the reasons why more organisations are now implementing solutions such as PaperCut MF and PaperCut Hive as part of their wider print and document strategy.
Why Print Management Matters More Than Ever
Without the right controls in place, print environments can often create unnecessary:
- Print waste and hidden costs
- Security risks
- GDPR concerns
- IT management overheads
- Workflow inefficiencies
- Challenges around cloud and hybrid working
Many businesses are surprised by how little visibility they actually have over who is printing, what is being printed, and how much unnecessary printing is taking place across the organisation.
Modern print management solutions help bring this under control.
Benefits of PaperCut & PaperCut Hive
Both PaperCut and PaperCut Hive are designed to help businesses gain greater visibility, control and security across their print environment.
Key benefits can include:
Improved Document Security
Features such as secure print release and user authentication help ensure confidential documents are only released when the authorised user is physically at the device.
This helps reduce the risk of sensitive information being left unattended on printers and supports wider GDPR and IT security policies.
Reduced Print Costs & Waste
Many organisations experience unnecessary printing without realising it.
PaperCut solutions help businesses:
- Track print usage
- Apply print rules and restrictions
- Encourage duplex printing
- Reduce uncollected printing
- Improve visibility around costs and usage
This often leads to significant reductions in print waste and ongoing print spend.
Better Cloud Integration
As more businesses move towards cloud and hybrid working environments, traditional print infrastructure can become more difficult to manage.
PaperCut Hive in particular helps simplify cloud print management by reducing the need for local print servers and enabling direct cloud-based print and scan workflows.
This can include scanning directly to:
- Microsoft OneDrive
- SharePoint
- Google Drive
- Other cloud storage platforms
Improved Visibility & Reporting
Many IT departments and business owners simply lack visibility over their current print environment.
PaperCut provides detailed reporting and device visibility, helping organisations better understand:
- Print volumes
- User activity
- Device usage
- Waste levels
- Environmental impact
This allows businesses to make more informed decisions around their print infrastructure.
Supporting Wider IT & Security Policies
Today, printers are increasingly considered part of the wider IT network.
Because of this, businesses working towards Cyber Essentials, GDPR compliance or stronger IT security policies are now reviewing whether their print environment aligns with wider security standards.
Areas such as:
- Default passwords
- Device access
- User authentication
- Print tracking
- Secure release printing
- Cloud security
are becoming increasingly important when reviewing overall business security.
How CSL Can Help
At CSL (Copier Systems Limited), we help businesses across Yorkshire and the UK implement smarter print and document solutions tailored to their individual requirements.
As an independent provider across Canon, Epson and Develop, we are able to recommend solutions based on what best suits the business rather than a one-size-fits-all approach.
Whether the goal is reducing print costs, improving security, supporting cloud working or streamlining document workflows, solutions such as PaperCut and PaperCut Hive can play an important role within the wider business infrastructure.
For more information about managed print, print management or PaperCut solutions contact us on:
